Map
We talk with your office staff and crew leads and write down how a job moves from call to payment.
Ghostrun™ for Trades AI automation and support for contractors and field service companies
A Ghostrun Solutions Lead builds and runs the workflows behind your leads, quotes, schedules, parts, and invoices. Your office and your crews use them from the tools they already have.
What we automate
From the first call to the final payment.
Most trades businesses run jobs across phones, spreadsheets, a scheduling tool, and an accounting system. We connect those steps so nothing falls through.
Sales
Leads and quotes
- Collect requests from your website and email in one list.
- Draft a quote from your price list for your team to check and send.
- Follow up on quotes that have not been answered.
Scheduling
Scheduling and dispatch
- Put each approved job on the schedule and assign a crew and a truck.
- Send the crew the address, the scope, and what the customer was promised.
- Tell the customer when the crew is booked and when the job is done.
Materials
Parts and materials
- Track stock in the warehouse and on each truck.
- Ask for approval to reorder when stock runs low.
- Check each supplier invoice against what was ordered and what arrived.
Billing
Invoices and payment
- Create the invoice when the job is marked done.
- Send payment reminders on a schedule you set.
- Show which jobs are quoted, booked, done, invoiced, and paid.
Managed Services
We build it, run it, and keep it current.
Your Solutions Lead learns how your office runs jobs today, builds the workflows, connects them to your systems, and keeps them running.
Build
We build the workflows, connect your website, email, scheduling, and accounting tools, and test them with your team.
Run
We watch every run, fix problems, and update the workflows when your prices, crews, or services change.
Common questions.
Do we need developers on staff?+
No. Managed Services builds and runs the workflows for you.
Do our crews need new software?+
No. Crews get what they need by text, email, or the tools you already use.
Where does our data live?+
Hosted runs in our cloud. Isolated runs in a cloud account of your own that we manage. Dedicated runs inside your own AWS account.
How do we start?+
Bring one job, such as quotes or scheduling, to a 20-minute fit call. We will show you how it would work.
Other industries
See what we automate in other industries.
Book a 20-minute fit call
Bring one job your team handles every week. We will show you how Ghostrun would run it.